Clerk of Court 3 (2011) Kotzebue - #3918399

State of Alaska


Date: 23/11/2022
City: Kotzebue, AK
Salary: $6,924.00 - $6,924.00 por month
Contract type: Full time
State of Alaska

The Kotzebue Trial Court of the Alaska Court System (ACS) invites applications for Clerk of Court 3. The incumbent will be responsible for the daily operations of all trial court activities including management of records, personnel, fiscal matters, and facilities. The incumbent is the primary trainer for the Court Case Managers and works closely with the Rural Court Administrator to coordinate training.
CLICK HERE FOR A MESSAGE FROM THE CHIEF JUSTICE!
TRIAL COURT MANAGEMENT AND SUPPORT
  • Supervise trial court activities at the court location; provide leadership, management, and technical support in a variety of trial court functions including recordkeeping, calendaring, accounting, and jury management as prescribed by statute, state, and local directives;
  • Plan, coordinate, and schedule the work of staff to ensure adequate coverage of court functions;
  • Be proficient in all duties of the clerk's office as the incumbent assists court case managers in the performance of their daily duties and will fill in during short and sometimes long-term absences or vacancies;
  • Oversee calendaring, in-courting, accounting, and jury management functions;
  • Answer inquiries from judges, attorneys, other courts, law enforcement, and the general public concerning court cases, court policies, and/or court procedures;
  • Monitor the quality of work product and provide correction and training as necessary; run audit and case management reports to ensure accuracy of case management data;
  • Work closely with the Area Court Administrator, Rural Court Administrator, and judicial officers to implement operational procedures in response to legal requirements and new technology;
  • Participate in state and district clerks' conferences.

HUMAN RESOURCE MANAGEMENT
  • Interview, hire, evaluate, and discipline employees; maintain a supervisory working file on each court case manager as a means of documenting positive and negative performance;
  • Prepare timely interim and annual performance evaluations;
  • Maintain current job descriptions; ensure staff is informed regarding personnel rules and administrative bulletins;
  • Initiate and lead regular staff meetings on training issues and matters related to court operations;
  • Ensure employees receive training in all aspects of their jobs either by providing training or by seeking training assistance and resources.

FACILITIES AND MATERIALS MANAGEMENT
  • Act as liaison between the building landlord and the court system's Facilities department; ensure that facilities are functioning, orderly, and secure;
  • Oversee ordering of supplies and forms to ensure adequate quantity is in stock;
  • Participate in budgetary process for equipment and upgrades to the facility.

DEPUTY MAGISTRATE AND OTHER DUTIES
  • When certified, perform Deputy Magistrate duties as outlined in Administrative Rule 19.2;
  • Serve as Americans with Disabilities (ADA) Access Coordinator which involves providing assistance to persons having difficulty in hearing, observing, or participating in services offered by the court, making assistive equipment or accommodations available.

This position is flexibly-staffed to salary range 16 when the incumbent meets requirements and is appointed to Deputy Magistrate in accordance with Administrative Rule 19.2.

The ideal candidate will possess the following knowledge, skills, and abilities. Please detail these in the required cover letter.
  • Experience as a supervisor or team leader.
  • Outstanding work habits regarding attendance, punctuality, and use of leave.
  • Experience providing excellent customer service, in person and on the telephone.
  • Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
  • Experience working independently and as part of a team in a detail-oriented environment.
  • Experience establishing priorities.
  • Proficiency in using MS Word, Excel, and Outlook.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one hour lunch break

The Work Environment
The Clerk’s office includes four full-time staff and one part-time Court Case Manager 2 under the supervision of the Clerk of Court. As a Clerk of Court 3, you will become a part of the Kotzebue Trial Court helping to fulfill the mission of the Alaska Court System

To learn more about Kotzebue, go to: https://www.travelalaska.com/Destinations/Cities-Towns/Kotzebue

What benefits do we offer?
  • 11 paid holidays per year
  • Medical and dental coverage for employee and eligible dependents
  • Vision plan (optional)
  • Employer-paid Basic Life insurance with additional coverage available
  • Membership in the Public Employees Retirement System (PERS)
  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
  • Alaska Deferred Compensation Plan (optional)
  • Personal leave accrual

Personal leave accrual is based on years of creditable state service. Those new to state service will accrue 4 weeks of paid leave (with cash value) over the course of their first year of service. That accrual rate will increase after 2 years of service.

See http://doa.alaska.gov/drb/index.html for additional information

IMPORTANT: Please attach a letter of interest in employment as a Clerk of Court 3 with the Alaska Court System. Failure to submit a letter of interest may disqualify you from consideration for an interview.


For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov


For information about what state courts do, please watch the following short video:


VIDEO: The who, what, when, where and how of state courts


Minimum Qualifications

A high school diploma or General Educational Development (GED) certificate AND two years of advanced general clerical or legal clerical work experience AND the ability to type at least 40 words per minute (net). The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.

OR

A bachelor's degree from an accredited college in any field AND one year of advanced general clerical or legal clerical work experience AND the ability to type at least 40 words per minute (net). The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.

OR

A bachelor's degree from an accredited college in business administration, public administration, criminal justice, or a closely related field AND the ability to type at least 40 words per minute (net).

Additional Required Information


Documents to be Attached to the Application (REQUIRED):
  • A professional letter of interest, completed per the instructions below.
  • Post-secondary transcripts, if using education to meet minimum qualifications.
  • Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
  • Copies of your most recent (2) performance evaluations, if available.
  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to [email protected]

Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation
2) Explain how you meet the minimum qualifications of the position
3) Express your interest in employment with the Alaska Court System

Your letter of interest will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com. In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices

WORK HISTORY
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director .

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information

Contact Information

Contact Title: Recruitment
E-Mail: [email protected]
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242


The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.
  • Membership in the Public Employees Retirement System (PERS)
  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
  • Medical and dental coverage for employee and eligible dependents
  • Vision plan (optional)
  • Employer paid Basic Life Insurance with additional coverage available
  • 11 paid holidays per year
  • Personal leave accrual based on years of creditable state service
  • Option to enroll in the Alaska Deferred Compensation Plan

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

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